Delaware Childcare Required Forms & Documents (2026)

Delaware childcare centers are required to collect and maintain a completed Center Initial License Application (DELACARE Appendix I) for every enrolled child (per Delaware Department of Education, Office of Child Care Licensing (OCCL)).

Delaware childcare centers are required to collect and maintain a completed Center Renewal and Relocation License Application (DELACARE Appendix II) for every enrolled child (per Delaware Department of Education, Office of Child Care Licensing (OCCL)).

Delaware childcare centers are required to collect and maintain a completed Variance Request (DELACARE Appendix III) for every enrolled child (per Delaware Department of Education, Office of Child Care Licensing (OCCL)).

Delaware childcare centers are required to collect and maintain a completed Medication Administration Record (MAR) (required under 14 DE Admin. Code 933 §63.5; not a numbered DELACARE appendix) for every enrolled child (per Delaware Department of Education, Office of Child Care Licensing (OCCL)).

Delaware childcare centers are required to collect and maintain a completed Administration of Medication Self-Training Guide (DELACARE Appendix V) for every enrolled child (per Delaware Department of Education, Office of Child Care Licensing (OCCL)).

Delaware childcare centers are required to collect and maintain a completed Parent's Right To Know information (required under 14 DE Admin. Code 933 §38) for every enrolled child (per Delaware Department of Education, Office of Child Care Licensing (OCCL)).

Delaware childcare centers are required to collect and maintain a completed Child Health Appraisal with immunization record (or notarized statement / health-care-provider certification for a religious or medical immunization exemption under §41.3) for every enrolled child (per Delaware Department of Education, Office of Child Care Licensing (OCCL)).

Delaware childcare centers are required to collect and maintain a completed Delaware State Police fingerprint-based SBI and FBI comprehensive background check (verification of fingerprinting form; CHU eligibility letter) for every enrolled child (per Delaware Department of Education, Office of Child Care Licensing (OCCL)).

Delaware childcare centers are required to collect and maintain a completed Adult Abuse Registry check (DHSS) for every enrolled child (per Delaware Department of Education, Office of Child Care Licensing (OCCL)).

What forms are required for childcare enrollment in Delaware?

Delaware requires the following forms for each enrolled child: Center Initial License Application (DELACARE Appendix I); Center Renewal and Relocation License Application (DELACARE Appendix II); Variance Request (DELACARE Appendix III); Medication Administration Record (MAR) (required under 14 DE Admin. Code 933 §63.5; not a numbered DELACARE appendix); Administration of Medication Self-Training Guide (DELACARE Appendix V); Parent's Right To Know information (required under 14 DE Admin. Code 933 §38); Child Health Appraisal with immunization record (or notarized statement / health-care-provider certification for a religious or medical immunization exemption under §41.3); Delaware State Police fingerprint-based SBI and FBI comprehensive background check (verification of fingerprinting form; CHU eligibility letter); Adult Abuse Registry check (DHSS).

How long must Delaware childcare centers keep enrollment forms on file?

Delaware childcare licensing rules require that child records, including all required enrollment forms, be kept on file for the duration of enrollment and for a retention period after the child leaves. Contact the Delaware Department of Education, Office of Child Care Licensing (OCCL) to confirm the exact retention schedule.

What happens if a Delaware center is missing required child forms during an inspection?

Missing or incomplete required forms are a citable deficiency in a Delaware childcare licensing inspection. Under 14 Del.C. §3005A (Penalties for violations, Delaware Child Care Act): OCCL may impose civil penalties not to exceed $1,000 for each violation of §3004A; a person who operates a center without a license may be fined not more than $1,000 or imprisoned not more than 6 months, or both (the $1,000 / 6-month criminal tier took effect January 1, 2023). Administratively, under 14 DE Admin. Code 933 §13 (Enforcement Actions), OCCL may issue a corrective action plan, warning of probation (initially up to 6 months, renewable), probation (renewable), immediate license suspension (when children's health, safety, or well-being is in serious/imminent danger), revocation, or denial of a license application.

Does TotReady provide templates for Delaware required forms?

TotReady's enrollment form tool and incident report tool generate Delaware-ready documents pre-filled with the required fields. Visit /tools/enrollment-form and /tools/incident-report to get started.