New York Childcare Licensing
New York Childcare Required Forms & Documents (2026)
Licensed childcare centers in New York must collect, complete, and retain specific forms for every enrolled child before care begins. The New York State Office of Children and Family Services requires 7 distinct forms or documents — from enrollment agreements to emergency contacts to immunization records — to remain on file and available for inspection at all times.
Licensing Agency
New York State Office of Children and Family Services →Last updated: April 2026
Researched by the TotReady Research TeamNew York Required Forms & Documents: The Specifics
New York childcare centers are required to collect and maintain a completed Enrollment Agreement for every enrolled child (per New York State Office of Children and Family Services).
New York childcare centers are required to collect and maintain a completed Child Health Examination Report (OCFS-6010) for every enrolled child (per New York State Office of Children and Family Services).
New York childcare centers are required to collect and maintain a completed Emergency Contact and Medical Authorization for every enrolled child (per New York State Office of Children and Family Services).
New York childcare centers are required to collect and maintain a completed Immunization Record for every enrolled child (per New York State Office of Children and Family Services).
New York childcare centers are required to collect and maintain a completed Medication Administration Authorization for every enrolled child (per New York State Office of Children and Family Services).
New York childcare centers are required to collect and maintain a completed Sunscreen/Insect Repellent Authorization for every enrolled child (per New York State Office of Children and Family Services).
New York childcare centers are required to collect and maintain a completed Parent Handbook Acknowledgment for every enrolled child (per New York State Office of Children and Family Services).
New York Required Forms & Documents at a Glance
| Enrollment Agreement | New York State Office of Children and Family Services |
|---|---|
| Child Health Examination Report (OCFS-6010) | New York State Office of Children and Family Services |
| Emergency Contact and Medical Authorization | New York State Office of Children and Family Services |
| Immunization Record | New York State Office of Children and Family Services |
| Medication Administration Authorization | New York State Office of Children and Family Services |
| Sunscreen/Insect Repellent Authorization | New York State Office of Children and Family Services |
| Parent Handbook Acknowledgment | New York State Office of Children and Family Services |
Go Deeper
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New York Required Forms & Documents: Frequently Asked Questions
What forms are required for childcare enrollment in New York?
New York requires the following forms for each enrolled child: Enrollment Agreement; Child Health Examination Report (OCFS-6010); Emergency Contact and Medical Authorization; Immunization Record; Medication Administration Authorization; Sunscreen/Insect Repellent Authorization; Parent Handbook Acknowledgment.
How long must New York childcare centers keep enrollment forms on file?
New York childcare licensing rules require that child records, including all required enrollment forms, be kept on file for the duration of enrollment and for a retention period after the child leaves. Contact the New York State Office of Children and Family Services to confirm the exact retention schedule.
What happens if a New York center is missing required child forms during an inspection?
Missing or incomplete required forms are a citable deficiency in a New York childcare licensing inspection. Fines up to $500/violation; corrective action plan; revocation under Social Services Law §390
Does TotReady provide templates for New York required forms?
TotReady's enrollment form tool and incident report tool generate New York-ready documents pre-filled with the required fields. Visit /tools/enrollment-form and /tools/incident-report to get started.
New York childcare licensing rules are amended regularly. This page is compiled from published New York administrative codes and statutes for informational purposes only — always verify current requirements with the New York State Office of Children and Family Services before relying on them. TotReady provides information and document templates, not legal or regulatory advice.