South Dakota Childcare Licensing
South Dakota Childcare Required Forms & Documents (2026)
Licensed childcare centers in South Dakota must collect, complete, and retain specific forms for every enrolled child before care begins. The South Dakota Department of Social Services (DSS), Child Care Services — Office of Licensing and Accreditation (OLA), 700 Governors Drive, Pierre, SD 57501 requires 11 distinct forms or documents — from enrollment agreements to emergency contacts to immunization records — to remain on file and available for inspection at all times.
Last updated: April 2026
Researched by the TotReady Research TeamSouth Dakota Required Forms & Documents: The Specifics
South Dakota childcare centers are required to collect and maintain a completed OLA-102 — Application for Admission to Child Care (enrollment/admission form) for every enrolled child (per South Dakota Department of Social Services (DSS), Child Care Services — Office of Licensing and Accreditation (OLA), 700 Governors Drive, Pierre, SD 57501).
South Dakota childcare centers are required to collect and maintain a completed OLA-100 — Background Screening Information Authorization (background-check consent) for every enrolled child (per South Dakota Department of Social Services (DSS), Child Care Services — Office of Licensing and Accreditation (OLA), 700 Governors Drive, Pierre, SD 57501).
South Dakota childcare centers are required to collect and maintain a completed OLA-103 — Child Care Declaration of Prior Criminal Conviction and Military History for every enrolled child (per South Dakota Department of Social Services (DSS), Child Care Services — Office of Licensing and Accreditation (OLA), 700 Governors Drive, Pierre, SD 57501).
South Dakota childcare centers are required to collect and maintain a completed OLA-106 — Immunization Affidavit / Certification of Objection to Immunization for every enrolled child (per South Dakota Department of Social Services (DSS), Child Care Services — Office of Licensing and Accreditation (OLA), 700 Governors Drive, Pierre, SD 57501).
South Dakota childcare centers are required to collect and maintain a completed OLA-107 — Medication Administration Form for every enrolled child (per South Dakota Department of Social Services (DSS), Child Care Services — Office of Licensing and Accreditation (OLA), 700 Governors Drive, Pierre, SD 57501).
South Dakota childcare centers are required to collect and maintain a completed OLA-109 — Serious Incident Report Form for every enrolled child (per South Dakota Department of Social Services (DSS), Child Care Services — Office of Licensing and Accreditation (OLA), 700 Governors Drive, Pierre, SD 57501).
South Dakota childcare centers are required to collect and maintain a completed OLA-111 — Emergency Preparedness Drill Log for every enrolled child (per South Dakota Department of Social Services (DSS), Child Care Services — Office of Licensing and Accreditation (OLA), 700 Governors Drive, Pierre, SD 57501).
South Dakota childcare centers are required to collect and maintain a completed OLA-112 — Procedures for Identifying Child Abuse and Neglect (acknowledgement of responsibility to report) for every enrolled child (per South Dakota Department of Social Services (DSS), Child Care Services — Office of Licensing and Accreditation (OLA), 700 Governors Drive, Pierre, SD 57501).
South Dakota childcare centers are required to collect and maintain a completed OLA-113 — Sample Emergency Preparedness Plan for every enrolled child (per South Dakota Department of Social Services (DSS), Child Care Services — Office of Licensing and Accreditation (OLA), 700 Governors Drive, Pierre, SD 57501).
South Dakota childcare centers are required to collect and maintain a completed OLA-116 — Floor Plan Review Process and Program Proposal for every enrolled child (per South Dakota Department of Social Services (DSS), Child Care Services — Office of Licensing and Accreditation (OLA), 700 Governors Drive, Pierre, SD 57501).
South Dakota childcare centers are required to collect and maintain a completed OLA-118 — Written Care Plan for a Child with Allergies for every enrolled child (per South Dakota Department of Social Services (DSS), Child Care Services — Office of Licensing and Accreditation (OLA), 700 Governors Drive, Pierre, SD 57501).
South Dakota Required Forms & Documents at a Glance
| OLA-102 — Application for Admission to Child Care (enrollment/admission form) | South Dakota Department of Social Services (DSS), Child Care Services — Office of Licensing and Accreditation (OLA), 700 Governors Drive, Pierre, SD 57501 |
|---|---|
| OLA-100 — Background Screening Information Authorization (background-check consent) | South Dakota Department of Social Services (DSS), Child Care Services — Office of Licensing and Accreditation (OLA), 700 Governors Drive, Pierre, SD 57501 |
| OLA-103 — Child Care Declaration of Prior Criminal Conviction and Military History | South Dakota Department of Social Services (DSS), Child Care Services — Office of Licensing and Accreditation (OLA), 700 Governors Drive, Pierre, SD 57501 |
| OLA-106 — Immunization Affidavit / Certification of Objection to Immunization | South Dakota Department of Social Services (DSS), Child Care Services — Office of Licensing and Accreditation (OLA), 700 Governors Drive, Pierre, SD 57501 |
| OLA-107 — Medication Administration Form | South Dakota Department of Social Services (DSS), Child Care Services — Office of Licensing and Accreditation (OLA), 700 Governors Drive, Pierre, SD 57501 |
| OLA-109 — Serious Incident Report Form | South Dakota Department of Social Services (DSS), Child Care Services — Office of Licensing and Accreditation (OLA), 700 Governors Drive, Pierre, SD 57501 |
| OLA-111 — Emergency Preparedness Drill Log | South Dakota Department of Social Services (DSS), Child Care Services — Office of Licensing and Accreditation (OLA), 700 Governors Drive, Pierre, SD 57501 |
| OLA-112 — Procedures for Identifying Child Abuse and Neglect (acknowledgement of responsibility to report) | South Dakota Department of Social Services (DSS), Child Care Services — Office of Licensing and Accreditation (OLA), 700 Governors Drive, Pierre, SD 57501 |
| OLA-113 — Sample Emergency Preparedness Plan | South Dakota Department of Social Services (DSS), Child Care Services — Office of Licensing and Accreditation (OLA), 700 Governors Drive, Pierre, SD 57501 |
| OLA-116 — Floor Plan Review Process and Program Proposal | South Dakota Department of Social Services (DSS), Child Care Services — Office of Licensing and Accreditation (OLA), 700 Governors Drive, Pierre, SD 57501 |
| OLA-118 — Written Care Plan for a Child with Allergies | South Dakota Department of Social Services (DSS), Child Care Services — Office of Licensing and Accreditation (OLA), 700 Governors Drive, Pierre, SD 57501 |
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South Dakota Required Forms & Documents: Frequently Asked Questions
What forms are required for childcare enrollment in South Dakota?
South Dakota requires the following forms for each enrolled child: OLA-102 — Application for Admission to Child Care (enrollment/admission form); OLA-100 — Background Screening Information Authorization (background-check consent); OLA-103 — Child Care Declaration of Prior Criminal Conviction and Military History; OLA-106 — Immunization Affidavit / Certification of Objection to Immunization; OLA-107 — Medication Administration Form; OLA-109 — Serious Incident Report Form; OLA-111 — Emergency Preparedness Drill Log; OLA-112 — Procedures for Identifying Child Abuse and Neglect (acknowledgement of responsibility to report); OLA-113 — Sample Emergency Preparedness Plan; OLA-116 — Floor Plan Review Process and Program Proposal; OLA-118 — Written Care Plan for a Child with Allergies.
How long must South Dakota childcare centers keep enrollment forms on file?
South Dakota childcare licensing rules require that child records, including all required enrollment forms, be kept on file for the duration of enrollment and for a retention period after the child leaves. Contact the South Dakota Department of Social Services (DSS), Child Care Services — Office of Licensing and Accreditation (OLA), 700 Governors Drive, Pierre, SD 57501 to confirm the exact retention schedule.
What happens if a South Dakota center is missing required child forms during an inspection?
Missing or incomplete required forms are a citable deficiency in a South Dakota childcare licensing inspection. Noncompliance is typically addressed via a plan of correction (ARSD 67:42:17:03). The Department may revoke a license or registration certificate on 30-day written notice — or immediately when necessary to prevent danger to a child's life, health, or safety — after which the provider may not reapply for at least one year (ARSD 67:42:17:05). Operating child care without a required license or registration is a misdemeanor (SDCL 26-6-9). Hindering a monitor (SDCL 26-6-55), retaliatory acts (SDCL 26-6-56), and prohibited-person/background-check violations (SDCL 26-6-14.10, 26-6-14.11) are misdemeanors. A mandatory reporter who intentionally fails to report suspected child abuse or neglect is guilty of a Class 1 misdemeanor — up to one year in jail and/or a $2,000 fine (SDCL 26-8A-3 / 26-8A-8; class penalties per SDCL 22-6-2).
Does TotReady provide templates for South Dakota required forms?
TotReady's enrollment form tool and incident report tool generate South Dakota-ready documents pre-filled with the required fields. Visit /tools/enrollment-form and /tools/incident-report to get started.
South Dakota childcare licensing rules are amended regularly. This page is compiled from published South Dakota administrative codes and statutes for informational purposes only — always verify current requirements with the South Dakota Department of Social Services (DSS), Child Care Services — Office of Licensing and Accreditation (OLA), 700 Governors Drive, Pierre, SD 57501 before relying on them. TotReady provides information and document templates, not legal or regulatory advice.