Utah Childcare Licensing
Utah Childcare Required Forms & Documents (2026)
Licensed childcare centers in Utah must collect, complete, and retain specific forms for every enrolled child before care begins. The Utah Department of Health and Human Services (DHHS), Division of Licensing and Background Checks (DLBC), Office of Licensing — Child Care Licensing requires 10 distinct forms or documents — from enrollment agreements to emergency contacts to immunization records — to remain on file and available for inspection at all times.
Last updated: April 2026
Researched by the TotReady Research TeamUtah Required Forms & Documents: The Specifics
Utah childcare centers are required to collect and maintain a completed Child care center application (submitted via the DLBC provider portal: provider.dlbc.utah.gov) for every enrolled child (per Utah Department of Health and Human Services (DHHS), Division of Licensing and Background Checks (DLBC), Office of Licensing — Child Care Licensing).
Utah childcare centers are required to collect and maintain a completed Background check / clearance submission via the DLBC/Office of Background Processing provider portal (fingerprint-based, BCI/DPS + FBI; required for all covered individuals age 16+, plus household members 12+) for every enrolled child (per Utah Department of Health and Human Services (DHHS), Division of Licensing and Background Checks (DLBC), Office of Licensing — Child Care Licensing).
Utah childcare centers are required to collect and maintain a completed Affidavit of Lawful Presence in the United States (may be required; proof of citizenship/lawful presence shown at pre-license inspection) for every enrolled child (per Utah Department of Health and Human Services (DHHS), Division of Licensing and Background Checks (DLBC), Office of Licensing — Child Care Licensing).
Utah childcare centers are required to collect and maintain a completed Admission and health assessment form (per R381-100-6 — completed by parent before child is admitted; reviewed, updated, and signed/initialed by parent at least annually) for every enrolled child (per Utah Department of Health and Human Services (DHHS), Division of Licensing and Background Checks (DLBC), Office of Licensing — Child Care Licensing).
Utah childcare centers are required to collect and maintain a completed Copy of current business license (or written statement from city that none is required) for every enrolled child (per Utah Department of Health and Human Services (DHHS), Division of Licensing and Background Checks (DLBC), Office of Licensing — Child Care Licensing).
Utah childcare centers are required to collect and maintain a completed Copy of current fire inspection (or written statement from fire authority that none is required) for every enrolled child (per Utah Department of Health and Human Services (DHHS), Division of Licensing and Background Checks (DLBC), Office of Licensing — Child Care Licensing).
Utah childcare centers are required to collect and maintain a completed Copy of current kitchen/food-service inspection (or written statement from local health department that none is required) for every enrolled child (per Utah Department of Health and Human Services (DHHS), Division of Licensing and Background Checks (DLBC), Office of Licensing — Child Care Licensing).
Utah childcare centers are required to collect and maintain a completed Copy of educational credentials for the program director for every enrolled child (per Utah Department of Health and Human Services (DHHS), Division of Licensing and Background Checks (DLBC), Office of Licensing — Child Care Licensing).
Utah childcare centers are required to collect and maintain a completed Copy of facility floor plans for every enrolled child (per Utah Department of Health and Human Services (DHHS), Division of Licensing and Background Checks (DLBC), Office of Licensing — Child Care Licensing).
Utah childcare centers are required to collect and maintain a completed Immunization record / Utah USIIS documentation or signed exemption (medical, religious, or personal) per R396-100 (for children under 5) for every enrolled child (per Utah Department of Health and Human Services (DHHS), Division of Licensing and Background Checks (DLBC), Office of Licensing — Child Care Licensing).
Utah Required Forms & Documents at a Glance
| Child care center application (submitted via the DLBC provider portal: provider.dlbc.utah.gov) | Utah Department of Health and Human Services (DHHS), Division of Licensing and Background Checks (DLBC), Office of Licensing — Child Care Licensing |
|---|---|
| Background check / clearance submission via the DLBC/Office of Background Processing provider portal (fingerprint-based, BCI/DPS + FBI; required for all covered individuals age 16+, plus household members 12+) | Utah Department of Health and Human Services (DHHS), Division of Licensing and Background Checks (DLBC), Office of Licensing — Child Care Licensing |
| Affidavit of Lawful Presence in the United States (may be required; proof of citizenship/lawful presence shown at pre-license inspection) | Utah Department of Health and Human Services (DHHS), Division of Licensing and Background Checks (DLBC), Office of Licensing — Child Care Licensing |
| Admission and health assessment form (per R381-100-6 — completed by parent before child is admitted; reviewed, updated, and signed/initialed by parent at least annually) | Utah Department of Health and Human Services (DHHS), Division of Licensing and Background Checks (DLBC), Office of Licensing — Child Care Licensing |
| Copy of current business license (or written statement from city that none is required) | Utah Department of Health and Human Services (DHHS), Division of Licensing and Background Checks (DLBC), Office of Licensing — Child Care Licensing |
| Copy of current fire inspection (or written statement from fire authority that none is required) | Utah Department of Health and Human Services (DHHS), Division of Licensing and Background Checks (DLBC), Office of Licensing — Child Care Licensing |
| Copy of current kitchen/food-service inspection (or written statement from local health department that none is required) | Utah Department of Health and Human Services (DHHS), Division of Licensing and Background Checks (DLBC), Office of Licensing — Child Care Licensing |
| Copy of educational credentials for the program director | Utah Department of Health and Human Services (DHHS), Division of Licensing and Background Checks (DLBC), Office of Licensing — Child Care Licensing |
| Copy of facility floor plans | Utah Department of Health and Human Services (DHHS), Division of Licensing and Background Checks (DLBC), Office of Licensing — Child Care Licensing |
| Immunization record / Utah USIIS documentation or signed exemption (medical, religious, or personal) per R396-100 (for children under 5) | Utah Department of Health and Human Services (DHHS), Division of Licensing and Background Checks (DLBC), Office of Licensing — Child Care Licensing |
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Utah Required Forms & Documents: Frequently Asked Questions
What forms are required for childcare enrollment in Utah?
Utah requires the following forms for each enrolled child: Child care center application (submitted via the DLBC provider portal: provider.dlbc.utah.gov); Background check / clearance submission via the DLBC/Office of Background Processing provider portal (fingerprint-based, BCI/DPS + FBI; required for all covered individuals age 16+, plus household members 12+); Affidavit of Lawful Presence in the United States (may be required; proof of citizenship/lawful presence shown at pre-license inspection); Admission and health assessment form (per R381-100-6 — completed by parent before child is admitted; reviewed, updated, and signed/initialed by parent at least annually); Copy of current business license (or written statement from city that none is required); Copy of current fire inspection (or written statement from fire authority that none is required); Copy of current kitchen/food-service inspection (or written statement from local health department that none is required); Copy of educational credentials for the program director; Copy of facility floor plans; Immunization record / Utah USIIS documentation or signed exemption (medical, religious, or personal) per R396-100 (for children under 5).
How long must Utah childcare centers keep enrollment forms on file?
Utah childcare licensing rules require that child records, including all required enrollment forms, be kept on file for the duration of enrollment and for a retention period after the child leaves. Contact the Utah Department of Health and Human Services (DHHS), Division of Licensing and Background Checks (DLBC), Office of Licensing — Child Care Licensing to confirm the exact retention schedule.
What happens if a Utah center is missing required child forms during an inspection?
Missing or incomplete required forms are a citable deficiency in a Utah childcare licensing inspection. Enforcement under Utah Admin. Code R380-600-8 (Rule Compliance, Penalties, Agency Action Reviews, and Appeals). The Office of Licensing may issue corrective action, civil money penalties (CMPs), inspection fees, license conditions, suspension, revocation, or denial. A CMP is issued as a fine for repeat citations or when noncompliance results in, or is likely to result in, harm to clients; for each subsequent noncompliance of the same rule, the CMP amount doubles the previous CMP, not to exceed $10,000. Operating without a required license is a class A misdemeanor and subject to a CMP. Immediate closure is authorized for conditions posing imminent risk (R381-100-5 — Immediate Closure). Statutory basis in Utah Code Title 26B, Chapter 2 (Licensing and Background Checks).
Does TotReady provide templates for Utah required forms?
TotReady's enrollment form tool and incident report tool generate Utah-ready documents pre-filled with the required fields. Visit /tools/enrollment-form and /tools/incident-report to get started.
Utah childcare licensing rules are amended regularly. This page is compiled from published Utah administrative codes and statutes for informational purposes only — always verify current requirements with the Utah Department of Health and Human Services (DHHS), Division of Licensing and Background Checks (DLBC), Office of Licensing — Child Care Licensing before relying on them. TotReady provides information and document templates, not legal or regulatory advice.