Vermont Childcare Required Forms & Documents (2026)

Vermont childcare centers are required to collect and maintain a completed Records Check Authorization form (background-check authorization submitted to the Division for all new staff/individuals regularly present — Rule 7.2.1, 7.2.2) for every enrolled child (per Vermont Department for Children and Families (DCF), Child Development Division (CDD) — Child Care Licensing Unit).

Vermont childcare centers are required to collect and maintain a completed Fingerprinting Authorization Certificate (issued by the Division prior to fingerprinting — Rule 7.2.2) for every enrolled child (per Vermont Department for Children and Families (DCF), Child Development Division (CDD) — Child Care Licensing Unit).

Vermont childcare centers are required to collect and maintain a completed Vermont Child Care Immunization Report (submitted at least once every 365 days to the Vermont Department of Health, Immunization Office — Rule 5.1.4, per 18 V.S.A. §§ 1120-1129) for every enrolled child (per Vermont Department for Children and Families (DCF), Child Development Division (CDD) — Child Care Licensing Unit).

Vermont childcare centers are required to collect and maintain a completed Vermont Department of Health immunization documentation / approved exemption form for each child's file (Rule 5.1.3) for every enrolled child (per Vermont Department for Children and Families (DCF), Child Development Division (CDD) — Child Care Licensing Unit).

Vermont childcare centers are required to collect and maintain a completed CBCCPP child care license application (submitted through the Bright Futures Information System / BFIS, which is defined at Rule 2.2.3; issuance/initial-application requirements at Rules 2.3.2 and 2.3.8) for every enrolled child (per Vermont Department for Children and Families (DCF), Child Development Division (CDD) — Child Care Licensing Unit).

Vermont childcare centers are required to collect and maintain a completed Written parental permission forms for medication administration (Rule 5.6.4), transportation (Rule 5.10.6.6.1), swimming (Rule 5.10.5.1), and field trips/walking trips (Rule 5.10.7.1) for every enrolled child (per Vermont Department for Children and Families (DCF), Child Development Division (CDD) — Child Care Licensing Unit).

What forms are required for childcare enrollment in Vermont?

Vermont requires the following forms for each enrolled child: Records Check Authorization form (background-check authorization submitted to the Division for all new staff/individuals regularly present — Rule 7.2.1, 7.2.2); Fingerprinting Authorization Certificate (issued by the Division prior to fingerprinting — Rule 7.2.2); Vermont Child Care Immunization Report (submitted at least once every 365 days to the Vermont Department of Health, Immunization Office — Rule 5.1.4, per 18 V.S.A. §§ 1120-1129); Vermont Department of Health immunization documentation / approved exemption form for each child's file (Rule 5.1.3); CBCCPP child care license application (submitted through the Bright Futures Information System / BFIS, which is defined at Rule 2.2.3; issuance/initial-application requirements at Rules 2.3.2 and 2.3.8); Written parental permission forms for medication administration (Rule 5.6.4), transportation (Rule 5.10.6.6.1), swimming (Rule 5.10.5.1), and field trips/walking trips (Rule 5.10.7.1).

How long must Vermont childcare centers keep enrollment forms on file?

Vermont childcare licensing rules require that child records, including all required enrollment forms, be kept on file for the duration of enrollment and for a retention period after the child leaves. Contact the Vermont Department for Children and Families (DCF), Child Development Division (CDD) — Child Care Licensing Unit to confirm the exact retention schedule.

What happens if a Vermont center is missing required child forms during an inspection?

Missing or incomplete required forms are a citable deficiency in a Vermont childcare licensing inspection. Enforcement is administrative, not a fixed monetary fine schedule. Statutory authority: 33 V.S.A. § 3502 (a person shall not operate a child care facility without a license) and 33 V.S.A. § 105(b). When violations are found, the Division offers the licensee a program improvement plan / corrective action within a mutually agreeable timeframe (Rule 2.4.1). For violations posing an imminent risk of harm, a pattern of repeated non-compliance, or failure to complete corrective action, the Division may take additional regulatory action (Rule 2.4.2): immediate license suspension by written order when children's health/safety/well-being is in serious or imminent danger (Rule 2.5.1), and denial or revocation of a license for good cause (Rule 2.5.2). The licensee has appeal rights to the Human Services Board (Rule 2.6; the Board is defined at Rule 2.2.23 per 3 V.S.A. §§ 3090-3091). Vermont's center-based child care licensing regulations (Title 33, Chapter 35) do not publish a per-violation civil fine dollar schedule.

Does TotReady provide templates for Vermont required forms?

TotReady's enrollment form tool and incident report tool generate Vermont-ready documents pre-filled with the required fields. Visit /tools/enrollment-form and /tools/incident-report to get started.